Tri-Cities Woodturners, Inc.
ARTICLE I – LOCATION
The Tri-Cities Woodturners, Inc. (hereafter The Club) mail location is considered to be that of the President. This location along with phone numbers can be found on our web site www.tricitieswoodturners.com. For purposes of meetings, the club will meet at the Community Chest Building 113 Gray Puritan Dr. Gray, TN 37615 unless other arrangements are made by the Board of Directors and communicated to the membership in a timely manner.
ARTICLE II – AFFILIATION
The Club is a chapter affiliate of The Corporation, American Association of Woodturners (AAW), Inc., located in Shoreview, Minnesota. Tri-Cities members are encouraged to belong to the AAW. Refer to Article XI for AAW DISCLAIMERS, FISCAL AND LEGAL.
ARTILCE III – PURPOSES
The Club supports the general purposes of the AAW parent organization. The mission of the Club is to promote woodturning in Upper East Tennessee, Southwestern Virginia and Western North Carolina, through monthly meetings, educational programs, a place for local turners to meet, and provide an opportunity to share ideas about tools, turning techniques and design. The Club furthermore, seeks ways to encourage youth interested in woodturning to pursue this craft.
ARTICLE IV – MEMBERSHIP
Membership is open to anyone with an interest in Lathe-turning without regard to age, race, creed, color, gender or national origin. This interest may include hobbyists, students, amateur, part-time turners, professional turners, collectors, galleries, and dealers. Annual membership fees for individual or family membership will be established by the Board of Directors. These annual fees are required to initiate and maintain membership, with renewal fees due December 15th and delinquent after February 15th.
ARTICLE V – MEETINGS
The Club will generally meet the first Tuesday of the month, however if we have a nationally or internationally known guest demonstrator, we may meet all day on a Saturday in lieu of the Tuesday meeting. The Tuesday meetings will be held at the Community Chest Building 113 Gray Puritan Dr. Gray, TN 37615 or other such location selected by the Board of Directors and communicated to the membership in a timely manner. The meeting will be from 6:30 pm until 8:30 pm. Meeting notices will be distributed through e-mail and is listed on the web site.
ARTICLE VI – OFFICERS
NUMBER AND ELECTION: The officers of the Club shall be a President, Vice President, Secretary, and Treasurer. These officers shall be elected annually at the December meeting by a majority vote of members attending that meeting. Such other officers and assistant officers as deemed necessary may be elected by Club members or appointed by the elected Officers.
TERM OF EACH OFFICE: Each elected Officer shall be an active member of The Club for the past two years and a current member of the AAW. Each Officer will normally hold office for one year but can be elected for one additional sequential term. After a one-year vacancy from a given office the previously elected officer may again hold the office. For members of the Board of Directors after the first election under these by-laws members of the Board will serve a three year term. At the first election three members of the Board will be elected to a one year term and three members will be elected to a two year term and three members will be elected to a three year term. After the members have served a three year term they must cycle off the Board for at least one year.
REMOVAL: Any Officer elected or appointed may be removed when deemed in the best interest of The Club. This would be accomplished by a majority vote of the members who are present at a regularly scheduled meeting. The meeting should not be held for a period of at least thirty-days starting with membership notification.
VACANCIES: Sitting Officers may fill a vacancy in any office for the unexpired portion of the term.
PRESIDENT: The President will be the principal executive officer of the Club, providing supervision and control of all business and affairs of The Club. This includes approving all such Club expenditures and approving all checks written by the Treasurer. The President will conduct monthly meetings. The President or someone they delegate shall be responsible for ensuring that the tax status for the club is kept up to date annually to ensure compliance with 501-3C Tax codes.
VICE PRESIDENT: In the absence of the President or refusal to act, the Vice President will perform the duties of the President, and when so acting, will have all the powers of and be subject to all the restrictions upon the President. The Vice President will from time to time check the status of the Secretary’s records; Treasurer’s funding accounts and the progress of official committee actions and report to the President. The Vice President will perform such other duties as may be assigned by the President.
SECRETARY: The Secretary will keep and maintain minutes of The Club meetings, insure all notices are duly given in accordance with the provisions of these By-Laws or otherwise required. The Secretary will notify the AAW, other chapters and appropriate parties of name and address, when new President is elected. When requested by the President, the Secretary will provide a summary of the minutes of selected meetings. The Secretary shall perform other duties as may be assigned by the President.
TREAURER: The Treasurer will collect all membership dues and all other funds generated by the Club and will be responsible for keeping current and accurate banking and financial records. The Treasurer will provide monthly reports to the Board and quarterly reports to the membership. Other reports will be provided the President as requested. The Treasurer will perform other duties as may be assigned by the President.
ARTICLE VII – BOARD MEMBERS AND ADVISOR
BOARD OF DIRECTORS: The fourteen member Board of Directors shall consist of the current officers, the immediate past President and nine additional members elected by a simple majority vote of the membership at the December meeting. The Board of Directors will assist the officers in conducting the Club affairs and shall head committees as appointed by the President. The non-officer members will be subject to the same requirements and tenure as that of the Officers.
ARTICLE VIII – STANDING COMMITTEES
Standing committees are to work under the supervision and control of the President. Committee members will be selected yearly by the Board of Directors.
Membership – The membership committee acting through its chair will be responsible for enrolling new members and maintaining a current data sheet for each member to be placed on the website for the use of officers; collecting dues when due; maintaining an accurate membership roster and; providing membership badges and an alphabetical list of badge numbers for member reference at meetings.
Web site – The committee will be responsible for maintaining the web site as a current reflection of the activities of the Club.
Programs – The committee will be responsible for planning monthly programs and demonstrations that are within the purpose of The Club. They will also organize periodic demonstrations for the membership, which may be free or subject to a fee. The committee will publish a yearly calendar of events that is updated monthly on the web site.
Nominating Committee: A three person nominating committee shall be appointed each year by the President. The committee shall present its nominations to the November meeting of the club prior to the December elections. At the November meeting, nominations from the floor will be accepted from the club members.
ARTICLE IX – FISCAL ASSETS
The Club’s fiscal assets shall be the responsibility of the President and Treasurer. Expenditures of funds shall be by check only. Both the President and Treasurer will assure that all expenditures will not exceed funds on hand. Club members requiring operating funds must receive written approval before their expenditure and reimbursement.
ARTICLE X – CODE OF ETHICS
Club members shall support the goals of this Club without verbal or physical malice to any member, the Club as a whole or to other associated organizations or individuals. Officers, Board Members will hold themselves to the very highest standards, avoiding conflict or interest while giving their full support to the best interests of The Club.
ARTICLE XI – AMERICAN ASSOCIATION OF WOODTURNERS
The Corporation, American Association of Woodturners, Inc., specifically disassociates itself from any debt obligations of the Club. The Corporate Board of Directors of AAW is not responsible for the debts nor share in the profits of the Club. AAW’s national office must be notified in writing prior before incurring any indebtedness for The Club.
The Corporation, American Association of Woodturners, Inc., specifically disassociates itself from any other obligations or encumbrances of the Club. While the AAW parent organization will provide advice and counsel, as requested, the Club is advised that the nature and extent of their activities are left to their discretion. The Corporate Organization does not shoulder any legal liability for accidents that occur during events of any kind sponsored or unsponsored by the Club. Demonstrations are to be conducted solely at the discretion of the Club and all safety and instruction is to be under their explicit direction and control
ARTICLE XII – AMENDMENTS
These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a vote of a simple majority of the qualified voting members of the Club then casting ballots at a regularly scheduled meeting. The Club Secretary must file copies of all modifications to these By-Laws with the AAW.
These By-Laws were duly adopted by unanimous vote of the Board of Directors of the Tri-Cities Woodturners, Inc. on Tuesday March 1, 2016 to replace the By-Laws adopted November 3, 2009.